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- Edit Distribution List In Outlook For Mac
- Edit My Distribution List In Outlook 2016 For Mac Os
- Edit Distribution List Outlook 2016 Mac
- Edit My Distribution List In Outlook 2016 For Macs
If you need to add multiple emails’ senders to a distribution list (contact group), above method will take much time to add each sender to a distribution list one by one. This method will introduce Kutools for Outlook’s Add to Group feature to add multiple emails’ senders to one/multiple distribution lists (contact groups.
Let’s face it. What comes to your mind when you receive an email that looks like it was sent to a million more other people? Hit delete key immediately? Send it to the spam box?
The thing is, people hate being lumped into a group – they want to be addressed personally. But, there are still big groups out there who still don’t know how to send personalized email to a group. In fact, to avoid making the gross mistake, some people have resorted to copying and pasting the email addresses over and over until everyone gets their message. The bad thing about it? It eats on your productive time.
Thanks to distribution lists, you can treat a bunch of contacts as if they are a single entity. So, let’s learn how to create a distribution list in Outlook.
- Instructions for PC. To add and remove members on your distribution list using Outlook 2010/2013, do the following: Launch Outlook 2010/2013.; With Mail (for example you will see Inbox) selected on the left, click the Address Book icon found in the upper-right of your Outlook window. Search for your distribution list by name for example UBCO-OK##, where ## is the last two letters of your HRMS.
- If you are Removing users, highlight all of the contacts you want to remove from the distribution list (hold down Ctrl to get more than one at once) and click Remove. If you are adding a user to the distribution list, click Add to open the Global Address List.
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What is a distribution list?
This is a list of email addresses (and current phone numbers) created from your contact list that allows you to send email to all at once. You can save the list in your contacts folder where you can easily access it when you are sending an email.
Outlook distribution list
Outlook offers one of the most convenient features that allow you to create and message people through a contact distribution list. So that when you want to send an email to a handful of contacts, or a thousand of them, the distributed list makes the job easy for you.
While there are versions of outlook that limit the number of contacts you can have on your list (earlier versions of Outlook, 2007 SP1 and previous), there is no limit to the number of contacts you can add to the distribution list to versions after Outlook 2007.
How to Create a Distribution List in Outlook 2013?
Here the quick procedure:
- After opening Outlook 2013, select the People tab.
- Click on New Contact Group under the Home tab.
- A new window will pop up. On the window find a small area named Add Members and click on it to add more people to your group.
- Type the name of your contact distribution list on the name field. The name you provide will be displayed in your contacts folder.
- Once you are done with adding members to your distribution list, click the Save & Close button. The new distribution list should now display on your contacts page.
How to create a distribution list in Outlook 2010
- After opening up Outlook 2010, head over to the menu ribbon and select the Contacts Tab.
- Select Contact Groups for New Items.
- On the new window that pops up, find and click the New Members button.
- Type the name of your distribution list in the Name field. Just like in the Outlook 2013, the name for your new distribution list will be displayed in your contacts folder.
- After you are done with adding contacts to the new list, click Save & Close button. Your new distribution list will appear on your contacts age.
How can you manage your distribution list in Outlook?
Congratulations, you have already created your distribution list. What makes it exceptional is the ease with which you can edit your contact list. How can you achieve that? Simply click Contacts in the Navigation Pane, and then double-click the name of the name of the person whose details needs to be edited. Outlook will take you the same screen you used to create the distribution list. While on this screen you can make all the changes you wanted to do on the contact list.
Here is how you can do it:
- If you want to remove someone from the list, select their name and then click the Remove button.
- If you wanted to add someone to the list, hit the Add New. Select the Address Book if the contact you want to add is in your address book. But, if you are going to add a new contact, select New Email Contact.
However, if you want to do a lot of edits on your distributed list, it would be prudent to delete the existing list and create a new list.
How to send an email to your new distributed list
Now that you have created your distributed list, you can easily use it to send an email to your list. The new list will show on your contact list. If you want to send email to the list, just add it to the “To” address bar, just the way you add an individual contact to the address bar.
Here is the quick procedure:
- Go to your Mail tab and click New Email button to create a new message.
- Once you have your new email screen up, click the “To:” button.
- On the new address book that pops up, double-click the name of your
- distribution list Switch back to your Mail tab and click the New Email button.
- Once you have your new email screen up, click the To button. The name of your distribution list will appear in the “To” field.
Don’t just send email to a list – Send more personalized emails.
Thanks to SalesHandy, you can make Outlook work more for you. With SalesHandy’s Mail Merge with Outlook feature, you can send personalized emails to a multiple of recipients, that’s up to up to 5000 in a day. And no one will be able to tell whether you send the emails to other people.
Edit Distribution List In Outlook For Mac
What do you need to do to get started?
- Sign up for a free SalesHandy account.
- Create SalesHandy Outlook email template.
- Set up an email campaign in Outlook
- Send and track your email opens, replies, and link opens
(See example of track results below).
SalesHandy enables you to measure the campaign success rate by giving you:
- Number and percentage of emails opened by your recipients.
- The number of links clicked.
- Number/percentage of replies you get.
That way you’ll be able to pinpoint the hot prospects that you want to pursue to make sales.
Conclusion
Thanks to Outlook distribution list feature, you no longer have to send emails that look like regurgitating pig shit. The feature helps take away the hassle of copying and pasting emails over and over, thus saving you time and resources.
But, if you need to take it a notch higher, you might want to track everything that happens to your email along the way. However, Outlook doesn’t have such sophisticated tools.
However, with SalesHandy, you can make your Outlook work for you. SalesHandy not only allows you to send personalized emails to up to 200 recipients through Outlook at a time but also provide actionable insights that you can use to spur the next wave of sales.
Edit My Distribution List In Outlook 2016 For Mac Os
This blog will cover “What is Outlook for Mac Distribution List?” – Things to know the need to create the distribution list and also we will provide the step-by-step solution to convert Outlook for Mac Contact groups. So, if you are looking for a solution to export Outlook for Mac Distribution List then please keep reading this article.
What is Outlook for Mac Distribution List?
A distribution list is also known as the Contact list. It is a grouping of multiple email address collected under a single name. A message sent to a contact list goes to all the recipients listed in the list.
Need for Contact List in Outlook for Mac?
There are so many reasons when a user needs to create the Distribution List. You can easily understand the need from the following para given below:
“Your company has multiple departments such as accounts, management, and many more. There are at least 5 employees working in each department. Suppose, one day you want to inform your employees of the same task and want to mail them. For this, you have to enter or add the email address of every single employee which is very time-consuming and also you have to remember the correct email address of every employee. But, to make this task easy, Outlook for Mac provides Distribution List feature. The option allows you to collect the multiple email address in a single name. You can create multiple names to collect the email address of different departments. Therefore, you just have to enter the respective names so that you can send a message to all the recipients listed.”
Also, sometimes users want to access their distribution list to another format such as PST and other formats. For this, the need for conversion arises.
How to Export Outlook for Mac Contacts as OLM
Edit Distribution List Outlook 2016 Mac
- In Outlook for Mac 2011, from the “File” menu, click “Export” option.
- Click Outlook for Mac Data File (olm) and right-click on the arrow button.
Note: Make sure to click on the contacts checkbox only otherwise it will export all the database.
3. At last, click “Done” to finish the process.
But if you are using Outlook for Mac 2016 edition then to export Outlook for Mac Contacts as OLM you can take the help of the following video:
How to Convert Outlook for Mac Distribution List?
Manually it is not possible to export Outlook 2016 for Mac Distribution List. To accomplish this task, you have to take the help of a reliable third-party tool. One such tool is OLM Migrator. It will easily export Outlook for Mac Contact Groups without any trouble.
Advantages of OLM Migrator to Export Distribution List Are
- Perform the bulk conversion of Outlook for Mac Address Book
- Mac Operating system is not required to perform the migration
- The utility comes up with a very simple graphical user interface
- The tool provides 24×7 support facility for the ease of users
- You can operate this application on any Windows Operating system
This Outlook for Mac Distribution List Migrator allows successfully export distribution list to PST, vCard, and CSV format respectively.
Edit My Distribution List In Outlook 2016 For Macs
Final Words
After going through this blog, now you know about Distribution List and the best way to migrate Outlook for Mac Distribution List in the safe and efficient manner. You can use this software for free with the available demo version of OLM Migrator.